{"id":30110,"date":"2026-09-01T14:54:50","date_gmt":"2026-09-01T12:54:50","guid":{"rendered":"https:\/\/www.wondercrow.ch\/?p=30110"},"modified":"2026-09-21T07:37:05","modified_gmt":"2026-09-21T05:37:05","slug":"digitalisation-and-management-of-employee-files","status":"publish","type":"post","link":"https:\/\/www.wondercrow.ch\/en\/digitalisation-and-management-of-employee-files\/","title":{"rendered":"Digitalisation and Management Of Employee Files"},"content":{"rendered":"<div class=\"et_pb_section_0 et_pb_section et_section_regular et_block_section\"><div class=\"et_pb_row_0 et_pb_row et_block_row preset--module--divi-row--default\"><div class=\"et_pb_column_0 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\"><div class=\"et_pb_text_0 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module\"><div class=\"et_pb_text_inner\"><p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-30115 alignnone size-full\" src=\"https:\/\/www.wondercrow.ch\/wp-content\/uploads\/2026\/09\/DMS.png\" alt=\"\" width=\"1556\" height=\"1011\" srcset=\"https:\/\/www.wondercrow.ch\/wp-content\/uploads\/2026\/09\/DMS.png 1556w, https:\/\/www.wondercrow.ch\/wp-content\/uploads\/2026\/09\/DMS-1280x832.png 1280w, https:\/\/www.wondercrow.ch\/wp-content\/uploads\/2026\/09\/DMS-980x637.png 980w, https:\/\/www.wondercrow.ch\/wp-content\/uploads\/2026\/09\/DMS-480x312.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1556px, 100vw\" \/><\/p>\n<p><\/p>\n<p><strong>Initial Situation <\/strong><\/p>\n<p><\/p>\n<p style=\"font-weight: 400;\">Swiss Life was looking for a solution to digitize and manage personnel files in compliance with the Swiss Ordinance on the Keeping and Preservation of Business Records (GeB\u00fcV). The solution consisted of digitizing physical personnel files, implementing a cloud-based Document Management System (DMS), and introducing a digital signature service. Furthermore, the solution had to be capable of standard integration with Swiss Life's cloud-based HCM system.<\/p>\n<p><\/p>\n<p style=\"font-weight: 400;\"><strong>Successes<\/strong><\/p>\n<p><\/p>\n<p style=\"font-weight: 400;\">We efficiently identified and established a broadly supported solution together with the customer that optimally met their requirements.<\/p>\n<p><\/p>\n<p style=\"font-weight: 400;\"><strong>Activities<\/strong><\/p>\n<p><\/p>\n<p style=\"font-weight: 400;\">As external consultants, we:<\/p>\n<p><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Gathered and aligned requirements internally.<\/li>\n<li>Conducted a market analysis for DMS solutions, digital signatures, and document digitization services.<\/li>\n<li>Analyzed personnel files, defined the target folder structure, and established document classifications.<\/li>\n<li>Managed stakeholders.<\/li>\n<li>Prepared the request for proposal (including pricing sheets).<\/li>\n<li>Evaluated the offers and formulated recommendations.<\/li>\n<li>Reviewed IT security and data protection requirements with the customers\u2019 internal compliance.<\/li>\n<li>Presented the results to the executive management.<\/li>\n<\/ul>\n<p><\/p>\n<p style=\"font-weight: 400;\"><strong>Keywords<\/strong><\/p>\n<p><\/p>\n<ul>\n<li>Human Resources<\/li>\n<li>Document Management System (DMS)<\/li>\n<li>Document Scanning<\/li>\n<li>Digital Signatures<\/li>\n<li>GeB\u00fcV Compliance<\/li>\n<li>Compliance, IT Security and Data Protection<\/li>\n<li>Cloud<\/li>\n<li>HCM Integration<\/li>\n<li>Business Analysis<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":30116,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[188,253,252,254,187,251,255],"class_list":["post-30110","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-unkategorisiert","tag-compliance-en","tag-digital-signature","tag-dms","tag-document-management-system","tag-gebuev-en","tag-human-resources","tag-scanning"],"_links":{"self":[{"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/posts\/30110","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/comments?post=30110"}],"version-history":[{"count":27,"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/posts\/30110\/revisions"}],"predecessor-version":[{"id":30397,"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/posts\/30110\/revisions\/30397"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/media\/30116"}],"wp:attachment":[{"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/media?parent=30110"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/categories?post=30110"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.wondercrow.ch\/en\/wp-json\/wp\/v2\/tags?post=30110"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}